CCDL Meeting Minutes – June 9, 2009
19:15 Meeting called to order with the Pledge of Allegiance
19:15 Opened with Scott providing the presidents report
The report was available on hardcopy and doesn’t need to be retyped
19:18 MTA Ira/Susan accepted unanimously
19:19 Reading of the minutes of last months meeting by Robert
MTA Lenny/Susan accepted unanimously
19:31 Treasurers report by Scott on behalf of Jay
Bank account has been opened (Peoples bank) Signatories are doing paperwork. $25 deposited by Scott.
Tee Shirt order arrived Ira/Susan have the shirts
Balance of $302 minus $261 for the shirts
19:33 Registered Agent report by Susan
Forms have been signed $51 fees and expedited services
PO box opened in Groton $30 per 6 months, 2 keys deposit $2 one key given to Scott, Susan has the other. Po Box 642 Groton, CT 06340
Susan needs meeting minutes and spreadsheet of finances after each meeting (Robert/Jay)
Word Docs (within 2 days) preferred.
Quicken for finance sheet? Excel at the moment?
Rick, (Susans’ son) offered hosting (free forever) and help with web design and setup
Charges for Brownies at meetings, good idea. $1 or so Per Person
Receipt to Scott for P.O. Box fees, pamphlet with hours of access.
19:38 MTA Virginia/Lenny
19:40 Web Hosting from Virginia
Virginia will work with Rick and will call him tomorrow
Opensource web creation software was used
Has a demo site with a home page, about us, mission, links pages
Integrate paypal for donation and merchandise purchases
Paypal hits the vendor with a 2% fee but will deposit to the bank account.
Question regarding tax collection, Susan said she will look into clothing under $50 being tax free in CT. Perhaps change the charge for shirts to a donation with a tee-shirt thrown in?
19:43 MTA Susan/Nick Unanimous
19:44 AD-Hoc report from Ira
Different membership classes, officers, voting rights.
2 classes, exec board, and general membership
exec members have voting privileges (vote on officers) gen membership no vote
To maintain control and vision of the organization and stay on track (hostile takeover avoidance).
Exec members would be founders, early meeting attenders, constant attendees, over and above contributors, volunteerism, vision of organization, server on sub-committees, donations of time or money. Not limited to just the original members, above and beyond recognition (time, legislative front, public events) nominated and voted on to be brought in.
Regular members attend meetings, keep the vision, dues, not able to donate more time etc just attendees. Meeting attendance could be waived for significant efforts to the group.
Comparisons to VCDL’s governance – exclusions to officer/exec members not gone into, questions to Ira.
Impress nominations and accept – higher expectation of volunteers
19:52 MTA Mike/Justin (not Jason)
Lenny appreciated the report
Scott – 5 hour meeting and discussion (VCDL and membership classes etc and food)
Founders made perm exec members to maintain the integrity
Susan – Hope to ratify the bylaws in September
Voting on things for everyone until bylaws at which point only the exec board can vote.
Scott – Need to step up for helping out, need to find sympathetic lawyers etc.
20:00 vote to accept, unanimous
20:00 Motion to take a 10 minute break Virginia/Lenny
Ed Peruta discussed his investigation of the statutes regarding permits versus eligibility certificates and believes (as does his friend Chief Cetran) that this “loophole” may be able to afford permit seekers to get the fingerprint/background done by the DPS instead of locals and the onus of the background check would be on DPS not the local police and all they need to do is cough up the town permit which is then turned into the state permit.
20:29 Meeting back to order
Discuss membership forms, moved to the next meeting
Website build by Virginia
Table the discussion of the picnic
Table the discussion of article 4
(Ed Peruta distributed the “new” form for DPS )
Motion to discuss PO Box (accomplished)
Motion to discuss Bank Account (accomplished)
Virginia is going to pick up her temp permit tomorrow and turn it into a state permit
Ed suggested turning both things in (and get an eligibility certificate as well)
20:33 Motion 1 to discuss article 3 revision
Justin – finances, registered agent provided with information within 48 hours (subsec E)
Justin can email details
Dues – previously dues were not required, now dues shall be $20 for year 2009, can be amended by exec committee.
20:35 MTA Ira/Lenny
20:40 Voted on, passed unanimously
MT Discuss Article 4 revisions Justin.
Membership classes (2) exec – eligible to vote, gen membership non voting.
Ed didn’t like it
20:41 MTA Ed/Lenny
Discussion exec collectively could have 2 votes, gen members collectively have 1 vote. Could break a tie, couldn’t take over the vote (Ed suggested that this would give the gen membership a vote).
Ira discussed other boards he had been on, membership heavy and attendance light.
20:45 Heated discussion regarding voting rights or lack thereof for general members.
20:51 Hostile board can’t be controlled by membership
75% general membership present can override the board
20:55 Big enough issue 75% of the gen membership have to show up to vote (quorum).
20:57 MTA section 4 as it stands and come up with a clause to amend the bylaws IRA/Ed
20:57 carried unanimous
Article 5? Long section
20:58 MTT article 5 Ed/Ira unanimous
table picnic discussion
Lenny makes a motion to strike the issue regarding non-open carry at the Elks per Bob.
Scott drafting a letter on our letterhead to our entire legislature to feel them out regarding their stance on 2A.
21:03 Motion to close Ira/Steve unanimous
Ed distributed new DPS forms for Eligibility Certificates to all that wanted them.